The following are some general regulations that fall under our local fire authorities specifications. They should be considered when planning and coordinating space, decorations, etc., in the ballroom and meeting rooms.
Where exits are not immediately accessible from an open floor area, safe and continuous passageways, aisles or corridors shall be maintained leading directly to every exit and shall be so arranged as to provide convenient access for each occupant to at least two exits by separate ways of travel. The aisles need to be as wide as or wider than the exit they are leading to.
Setup is not permitted in front of any exit doors. Staggering of dining tables is not permitted.
Every required exit, exit access, or exit discharge shall be continuously maintained free of all obstructions or impediments to full instant use in case of fire or other emergency.
No furnishings, decorations, or other objects shall be placed so as to obstruct exits, access thereto, egress therefrom, or visibility thereof.
Hangings or draperies shall not be placed over exit doors or otherwise located as to conceal or obscure any exit. Mirrors shall not be placed on exit doors. Mirrors shall not be placed in or adjacent to any exit in such a manner as to confuse the direction of exit.
No open flame devices shall be used in any meeting rooms/ballroom location. When necessary for ceremonial or religious purposes, the fire marshal having jurisdiction may permit open flame lighting under such restrictions as are necessary to avoid danger of ignition of combustible materials or injury to occupants.
Any furnishings, decorations, and stage settings shall be fire retardant treated and must display certificate of proof. Local fire authorities, in advance of event set-up, shall approve all extensive production plans.
Distance between tables must be equal to or greater than the required aisle width plus 19" for chairs on one side or 38" for chairs on both sides.